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NP-096-19: Provision of Uniform (Polo Shirt), Conference Kits for the Hosting of the 11th Meeting of the ASEAN Seaweed Industry Club (ASIC) on Association of Southeast Asian Nations Cooperation in Agriculture and Forest Products Promotion Scheme on October 22-24, 2019 Delivery: October 18, 2019

Author: DA-BAC | 10 October 2019

The Department of Agriculture, invites interested suppliers to submit quotations/proposals for the hereunder requirement:


    09  October 2019



  1. NP-096-19




  1. Submission of documentary requirements with mark “ü” as follows:


Mayor’s/Business Permit
PhilGEPS Registration Number




NOTE: PhilGEPS Certificate of Platinum Membership may be submitted in lieu of Mayor’s

Permit and PhilGEPS Registration Number.


  1. The Bidders/Suppliers or their Authorized Representative shall accomplish this form including unit price and total price as well as sub-total and grand total (if applicable) and affix their signature over printed name indicated in the lower portion of this form.
  2. Please write legibly.




  1. Only sealed canvass shall be considered by the BAC. The Bidders/ Suppliers shall reflect on the envelope the RFQ Number and the PRAS No., the BAC shall not be responsible on the pre-emptive/ premature opening of the proposal.
  2. Any interlineations, erasures or overwriting shall be valid only if they are signed or initialed by the Bidders/Suppliers or their Authorized Representative.
  3. Quotation(s) must include all kinds of taxes for the item(s)/services listed hereunder, including delivery charges.
  4. Price quotation(s) submitted shall be valid for a period of ONE HUNDRED TWENTY (120) days reckoned from the deadline for submissions of quotations as reflected in this form.
  5. Terms of Payment: Thirty (30) days from delivery of item(s).
  6. Quotation(s)/Proposal(s) shall be submitted to and received by the Office of the Procurement Division, at the 2nd Floor, ICTS Building, Elliptical Road, Diliman, Quezon City on or before the time and date stated in no.8.
  7. Awarding shall be done by LOT.
  8. DEADLINE FOR SUBMISSION OF BIDS: October 14, 2019 at 12:00 noon
  9. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the BAC shall employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular No. 06-2005.
  10. Delivery and/or Installation Period: within fourteen (14) calendar days upon receipt of Work/Purchase Order
  11. The Uniform Guidelines for Blacklisting set forth in Appendix 17 of the 2016 Revised IRR of RA 9184 shall apply in case any of the violations listed under Item Nos. 4.1 and 4.2 thereof is/are committed.
  12. The Department of Agriculture reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
  13. The submission of Omnibus Sworn Statement shall be required from the winning bidder prior to payment (For ABCs above PhP50,000.00)


PR NO. 19-244                             ABC: PHP90,000.00                                         END-USER: AISD

Mode of Procurement:  Negotiated (Small Value Procurement)









    Provision of Uniform (Polo Shirt), Conference Kits for the hosting of the 11th Meeting of the ASEAN Seaweed Industry Club (ASIC) on Association of Southeast Asian Nations Cooperation in Agriculture and Forest Products Promotion Scheme on October 22-24, 2019

Delivery: October 18, 2019

60 pieces Uniform (Polo Shirt)
Fabric: Honeycomb
Color: Blue
Design: with red linings on the collar and sleeves
Front (left chest): ASEAN logo (2 inches in diameter, embroidered)

Sizes: Small -5 pieces; Medium – 18 pieces;
Large: 25 pieces; XX Large: 10 pieces;
XXX Large: 2 pieces

60 pieces Conference Kit including ID lanyard, ID Jacket/case, ballpen,16 GB USB and notebooks (60 leaves)


a) Zippered Jute bag with handle
Material: Jute
Color: Natural
Dimension: 35cmL x 32cmH x 9 cmW
Handle/Strap: rope handle; white; 50 cm (Length)
Design: zippered locked on top,
Front: texts/title print at the bottom;
Printing: light transfer digital print

b)ID Lanyard:
With a title of the event, w/ flag of ASEAN Member State, w/ ASEAN pin (see attached sample design)
Color: white
Material: polycotton
Size: 1 inch (w)

Note: For detail specifications/design of conference bag, polo shirt and lanyard please refer to the attached file.




                                                                                                                      Original Signed                                                                                                      


                                                                                                     ATTY. MELINDA D. DEYTO

Chief, Procurement Division




            In connection with the above requirement(s), I/We submit our quotation/proposal indicated above. I/We carefully read and fully understand the minimum requirements and agree to furnish and/or deliver the abovementioned requirement(s) in conformity with the specifications/terms of reference indicated/attached hereto.





Signature Over Printed Name



Name of Bidder



PhilGEPS Registration Number



Contact Number(s)



Office Address



Email Address of the Bidder





Terms of Payment:


Payment shall be made through Land Bank’s LDDAP-ADA/Bank Transfer. Bank Transfer Fee shall be charged against the creditor’s account.


Payment Details:


Banking Institution: _____________________________


aaAccount Number: _____________________________


aaAccount Name: _____________________________


a Branch: _____________________________




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